AICP releases blog to help members through pandemic

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There are at least 2,033 cases of the novel coronavirus COVID-19 in the United States, according to the state and local health agencies, governments and the US Centers for Disease Control and Prevention. In response, the Association of Independent Commercial Producers (AICP) has released a blog to help members through what they call, “a myriad of issues.”

The entire blog can be accessed by clicking here.

Chicago Film Office – Film Permitting Restrictions

On Set Issues | Government Resources & Advisories | Travel & Large Events/Group Gatherings

The Chicago Film Office is implementing the following permit restrictions as a response to the Coronavirus/COVID-19 concerns:   ·      City Hall is temporarily closed to all filming & scouting requests. &… more »

Employment Issues & Responsibilities: Travel Questions

On Set Issues | Employment Issues & Responsibilities | Travel & Large Events/Group Gatherings

What if a key employee (such as a director) refuses to travel or come to a set?   If the director refuses to travel to the shoot location you should discuss this with your client.  Would the client be willing to move the location of the… more »

New York State and City Links and Resources

Government Resources & Advisories | Travel & Large Events/Group Gatherings

These links from the New York State and New York City Departments of Public Health are frequently updated…. more »

California State and Los Angeles County Resources

Government Resources & Advisories | Travel & Large Events/Group Gatherings

This is a collection of information and links from the State of California, including the Department of Public Health, as well as Los Angeles County. California Department of Public Health Information, resources and guidance from the State of… more »

ALSO READ: Will COVID-19 slow down commercial productions?

Employment Issues & Responsibilities: Health Questions

On Set Issues | Employment Issues & Responsibilities | Facilities/Offices Issues

Should we send a message to the crew saying something like “if you are feeling sick please don’t come to work, notify us and we will help replace you.”   It is permissible for employers to direct crew members who are… more »

Federal (U.S.) Resources and Guidelines

Government Resources & Advisories | Travel & Large Events/Group Gatherings

Helpful links from the U.S. Chamber of Commerce, U.S. Department of Labor, and a Directory of Local Health Departments are found here… more »

World Health Organization (WHO) and U.S. Centers for Disease Control & Prevention (CDC) Resources

Government Resources & Advisories | Travel & Large Events/Group Gatherings

These links have the most up-to-date information from the WHO and CDC and should be monitored frequently… more »

SBA – Small Business Loans

Facilities/Offices Issues | Government Resources & Advisories

U.S. Small Business Administration  Economic Injury Disaster Loan Program  This loan program provides small businesses with working capital loans of up to $2 million that can provide vital economic support to small businesses to help… more »

New York City and State Policy on Public Gatherings

Government Resources & Advisories | Travel & Large Events/Group Gatherings

The State and City of New York have enacted new public gathering restrictions in response to the Coronavirus/COVID-19 outbreak. Existing and future standalone events with attendance exceeding 500 people, including parades, sports events,… more »

Policy on Public Gatherings California

Government Resources & Advisories | Travel & Large Events/Group Gatherings

California has an updated policy on gatherings to protect public health and slow the spread of Coronavrisu/COVID-19. Gatherings should be postponed or canceled across the state until at least the end of March. Non-essential gatherings must… more »

FilmLA – Film Permitting Restrictions

Business Affairs Issues | On Set Issues | Government Resources & Advisories | Travel & Large Events/Group Gatherings

In response to the ongoing outbreak, a variety of temporary limitations and restrictions on film production activity are now in effect in parts of Los Angeles, including: City of Los Angeles ·       City Hall is… more »

Travel Restrictions from Europe

Business Affairs Issues | Government Resources & Advisories | Travel & Large Events/Group Gatherings

Effective March 14, foreign nationals will be denied entry into the U.S. if they have visited one of the following European countries in the 14 days preceding their attempt to enter the U.S.: Austria Belgium Czech Republic Denmark Estonia… more »

Remote Software Suggestions

Facilities/Offices Issues | Post Production Issues

Please add any comments here with suggestions for software for remote session supervision

Insurance Issues

Business Affairs Issues

The coronavirus is expected to get people sick and cause some production delays (hopefully not many). Insurance was never intended for the expected but rather fortuitous losses. A fortuitous loss is a loss that occurs at a time and in such a way that… more »

Cancellation/Postponement vs. Force Majeure

Business Affairs Issues

On February 28th, and again on March 1st, AICP issued a notice and an amendment to use with any production agreement or bid during these uncertain times. Click here to view.  One of the key points in the memo is that AICP has… more »

Workers’ Compensation Insurance

Business Affairs Issues

Workers’ Compensation is a form of insurance providing wage replacement and medical benefits to employees injured in the course of employment in exchange for mandatory relinquishment of the employee’s right to sue his or her employer for… more »

Precautions on Set

On Set Issues | Employment Issues & Responsibilities | Facilities/Offices Issues

As production continues, it is important that companies do whatever is possible to minimize exposure to germs of all kinds. To that end, companies should consider he following:   Consider packaged food or single-serve options. If applicable,… more »

Remote Setup & Virtual Viewing

On Set Issues | Facilities/Offices Issues

As production continues, it is important that companies do whatever is possible to minimize exposure to germs of all kinds. To that end, companies should consider streaming video to clients who cannot attend… more »

Post Production Employment Issues

Employment Issues & Responsibilities | Post Production Issues

In the event that an editor is not able to work on a job due to an illness (including Coronavirus), it is important to note that if the editor or artist is named in the contract or purchase order you must obtain permission from the agency to use… more »

Employment Issues – Cancellations

Business Affairs Issues | Employment Issues & Responsibilities

If a job is cancelled because the client, agency, production company or other key player is quarantined, you should refer to the Force Majeure/cancellation provision in your contract/purchase order for any type of delay/cancellation.  If there… more »

Working Remotely

Business Affairs Issues | Employment Issues & Responsibilities | Facilities/Offices Issues

Now is the time to think about remote workflows. Many businesses have implemented some level of remote capability in recent years, but those have primarily been to facilitate optional, by-choice, remote workflows. Given that we may now be facing… more »

Preparing for Artist Quarantines

On Set Issues | Employment Issues & Responsibilities | Facilities/Offices Issues | Post Production Issues

Start putting some of your staff offsite now, see what breaks and what needs addressing. Better to understand the stress points before they are un-addressable. Assess key creative staff’s current home bandwidth. Talk with your Service… more »

Preparing for a Full Office Closure

Employment Issues & Responsibilities | Facilities/Offices Issues | Post Production Issues

Make sure that you have redundant, off-site storage for your data. That may mean buying additional drives and backing up twice at the end of each day. If the drives are leaving the facility, be sure you are considering any non-disclosure or other… more »

Internal and External Communications

Business Affairs Issues | Employment Issues & Responsibilities | Facilities/Offices Issues | Post Production Issues

Developing a Communications StrategyClients, staff, creatives, vendors and freelance labor may all need different sorts of communication. Try to establish a chain of command for communication. Know who should be in charge of communicating what to… more »

Staff Benefits/Pay Issues

Business Affairs Issues | Employment Issues & Responsibilities | Facilities/Offices Issues | Post Production Issues

Ask questions now of your insurance plan – make sure you understand what is and what is not covered Let your staff know what your policy will be as regards sick days, PTO etc. Right now you are probably going to be better off waving sick day… more »

Day to Day Issues

Business Affairs Issues | On Set Issues | Employment Issues & Responsibilities | Facilities/Offices Issues | Post Production Issues

Do you have employees / permalancers, etc who are routinely paid by check in person at work? See if you can get their direct deposit info and transition them to that now – or start mailing checks and get them used to that time lag. Consider… more »

According to the CDC, there are 70 cases from repatriated citizens. According to CNN Health’s tally of US cases that are detected and tested in the United States through US public health systems, there are 1,963 cases in 48 states and the District of Columbia, bringing the total number of coronavirus cases to 2,033. In total, 47 people have died.  

SOURCE: AICP

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